April 12, 2021
The 2021-22 budget hearing, public hearing, and regular meeting of the Board of Education of the
Centerville Community School District was held April 12, 2021 at 6:30 pm in the board room of the
Administration Office, 634 North Main, Centerville.  Patrons that wished to attend virtually were given
the option of logging into the meeting.

FY22 Budget Hearing (2021-2022)

Call to order and roll call
President Marty Braster called the budget hearing to order at 6:34 pm.  Roll call to determine quorum:
   Present:  Brooke Johnson, Kevin Wiskus, Mike Moore, Bob Thomas, Kris Shondel, Marty Braster
                  Mike Thomas entered the hearing at 6:34 pm.
   Absent:  None
Also present were Superintendent Tom Rubel and Chief Financial Officer Lisa Swarts

Approve agenda
It was moved by Mike Moore and seconded by Bob Thomas to approve the agenda as stated.  Motion passed unanimously.	

Review proposed budget for 2021-2022
The tax rate has been published at $17.60830.  This is a decrease from 2020-21’s tax rate of $18.73. 

Open discussion/presentation from interested visitors on the budget
There were no comments from visitors.
  
Board discussion on the budget
There wasn’t any board discussion other than a question as to what “transfers in” meant.

Adjourn 
It was moved by Bob Thomas and seconded by Mike Moore to adjourn the budget hearing at 6:36 pm.  Motion passed unanimously.

Public Hearing – Howar Phase I Project

Call to order and roll call
President Marty Braster called the public hearing to order at 6:36 pm.  Roll call to determine quorum:
   Present:  Brooke Johnson, Kevin Wiskus, Mike Moore, Bob Thomas, Mike Thomas, Kris Shondel, Marty Braster
   Absent:  None
Also present were Superintendent Tom Rubel and Chief Financial Officer Lisa Swarts

Approve agenda
It was moved by Bob Thomas and seconded by Mike Moore to approve the agenda as stated.  Motion passed unanimously.	

Howar Phase I Project
Rachelle Hines was present but didn’t have any further discussion on the project other than what she has already presented.

Public Comments on Howar Phase I Project
There were no public comments.

Adjourn
It was moved by Bob Thomas and seconded by Mike Thomas to adjourn the public hearing at 6:38 pm.  Motion passed unanimously.

Regular Board Meeting

Call to order and roll call
President Marty Braster called the regular meeting to order at 6:38 pm.  Roll call to determine quorum:
   Present:  Brooke Johnson, Kevin Wiskus, Mike Moore, Bob Thomas, Mike Thomas, Kris Shondel, Marty Braster
   Absent:  None
Also present were Superintendent Tom Rubel and Chief Financial Officer Lisa Swarts

Welcome Visitors

Public Forum
There were no public comments.

Approve Agenda
It was moved by Mike Thomas and seconded by Mike Moore to approve the agenda as stated.  Motion passed unanimously.	

Approve Minutes of previous meetings
It was moved by Mike Moore and seconded by Mike Thomas to approve the March 8th and March 22nd
minutes as stated.  Motion passed unanimously.

Old Business
There were no old business items.

New Business

Resolution Formally Approving and Adopting the Plans, Specifications, Form of Contract and Estimated Total Cost of the Howar Middle School Phase I Project. Roll call
It was moved by Mike Moore and seconded by Bob Thomas to adopt the “Resolution Adopting the Plans, Specifications, Form of Contract and Estimated Total Cost of the Centerville Community School District Howar Middle School Phase I Project” as stated after meeting all public hearing requirements.  Roll call vote:
   Ayes:  Brooke Johnson, Kevin Wiskus, Mike Moore, Mike Thomas, Bob Thomas, Kris Shondel, Marty 
              Braster
   Nays:  None
Motion passed unanimously.

Resolution Awarding Bid on Howar Middle School Phase I Project. Roll Call
Rachelle Hines reported that there were three bidders on the project.  FRK Architects recommends awarding the contract to the low bidder, Bi-State Contracting.  She did report that all bidders reported that they would be working past the substantial completion date due to the lead times on certain equipment items, specifically the chiller and air handling unit.  She also reported that the casework had been pulled from the project due to materials not being available to contractors.  The casework is now listed as an owner item installed by the contractor.  They also eliminated some of the original casework items to remain under budget.  The contract will still have a completion date for all other work other than those items already identified to have longer lead times.

The board led an in-depth discussion about the items discussed.

It was moved by Mike Moore and seconded by Bob Thomas to adopt the presented “Resolution Making Award of Construction Contract” as stated, accepting the lowest responsive, responsible bid for the Howar Middle School Phase I Project from Bi-State Contracting out of Burlington, Iowa for the base bid amount of $1,989,485.  Roll call vote:
   Ayes:  Brooke Johnson, Kevin Wiskus, Mike Moore, Bob Thomas, Marty Braster
   Nays:  Mike Thomas, Kris Shondel
Motion passed 5-2.

Approve FRK Architect Contract Addendum for High School Project
It was moved by Bob Thomas and seconded by Mike Moore to approve the FRK Architect Contract Addendum for the High School Project as presented.  Motion passed unanimously.

Approval of Virtual Academy
The Board was provided a three-year estimated projection for the academy.  Some of the discussion centered on amount of screen time, use of in-home staff, starting costs, social/emotional needs, and participation numbers.
It was moved by Mike Thomas and seconded by Bob Thomas to approve a Virtual Academy for the 2021-22 school year as presented.  Motion passed 5-2 with Mike Moore and Kris Shondel voting no.

Approve and Certify 2021-22 Budget.  Roll Call
It was moved by Bob Thomas and seconded by Mike Moore to approve and certify the 2021-2022 budget at a total tax rate of $17.60830.  Roll call vote:
Ayes: Brooke Johnson, Kevin Wiskus, Mike Moore, Mike Thomas, Bob Thomas, Kris Shondel, Marty Braster
Nays: None
Motion passed unanimously.

Approve 101% Budget Guarantee Resolution.  Roll Call
It was moved by Mike Thomas and seconded by Mike Moore to approve the 101% budget guarantee resolution:  Resolved, that the Board of Directors of Centerville Community School District, will levy property taxes for fiscal year 2021-2022 for the regular program budget adjustment as allowed under section 257.14, Code of Iowa.  Roll Call vote:
Ayes:  Brooke Johnson, Kevin Wiskus, Mike Moore, Mike Thomas, Bob Thomas, Kris Shondel, Marty 
              Braster
   Nays:  None
Motion passed unanimously.

Discussion on 2020-21 Budget Amendment and Approving to Set Public Hearing Date and Time for May 10th at 6:30 P.M.
It was moved by Mike Thomas and seconded by Kris Shondel to set a public hearing date and time as May 10th at 6:30 pm for the 2020-2021 budget amendment.  Motion passed unanimously.

Approve Timberline Agreement for Medicaid Billing
It was moved by Mike Thomas and seconded by Bob Thomas to approve the Timberline Agreement for Medicaid billing as presented.  Motion passed unanimously.

Approve Contract for De Vries Counseling & Consulting Services 
It was moved by Mike Thomas and seconded by Kris Shondel to approve the De Vries Counseling and Consulting, PLLC contract as presented.  Motion passed unanimously. 

Approve 2021-22 AEA Cooperative Purchasing Agreement for Food Service
It was moved by Mike Moore and seconded by Bob Thomas to approve the 2021-22 AEA Cooperative Purchasing Agreement as presented. Motion passed unanimously. 

Approve Teacher Leadership Positions
It was moved by Mike Thomas and seconded by Mike Moore to table this item.  Motion passed unanimously.

Approve Personnel Business Procedures
Personnel items for consideration were presented as follows:

Resignations
1. Kayla Cassady – Resigning from foodservice effective April 16, 2021.
2. Kristina Lawrence – Resigning from Sp. Ed. Aide Specific at Lakeview effective March 29, 2021.
3. Shyrel Johnson – Resigning from bus driver position effective April 9, 2021.
4. Matt Kovacevich – Resigning from Assistant MS Softball Coach.

Employment/Contracts
1. Madison Moorman – 8th Grade Science Teacher at Howar, BA, Step 1, Salary TBD by FY22 Negotiations, Replacing Larissa Havard, effective August 16, 2021.
2. Meghan Decena – 8th Grade Volleyball Coach, Step 1, Salary TBD by FY22 Negotiations, Replacing Tino Terrones, effective August 24, 2021.
3. Chelsey Spurgeon – Secretary @ Howar Middle School, Step >6, $11.84 per hour, 8 hours/day, 216 days, replacing Patti Fadiga, effective August 4, 2021.
4. Alexandra Groff – Sp. Ed. Aide Specific at Lakeview, Level II, Step 4, $11.07 per hour, 7.5 hours per day, Replacing Krystal Thomas, effective April 6, 2021.

Volunteer Agreements
Ryan Climie – Volunteer for Trap Shooting

It was moved by Mike Moore and seconded by Kevin Wiskus to accept the resignation of Matt Kovacevich from Assistant MS Softball Coach contingent upon finding a suitable replacement.  Motion passed unanimously.

There was a question about resignations that were requesting sick and flex leave payouts.  It was stated that even if it is requested, it might not be paid out due to following what policy states.

It was moved by Mike Moore and seconded by Bob Thomas to approve all other personnel items as presented.  Motion passed unanimously.

Committee Reports
There was a report out on the finance committee meeting earlier in the evening at 5:00 pm.  Items discussed were:  the Howar Phase I project, virtual academy, signing bonuses, audit bids, and ESSER II funds.

Financial Reports
It was moved by Mike Thomas and seconded by Bob Thomas to approve the pay per diem, prepaids, list of bills, and financial reports as presented.  Motion passed unanimously.

Superintendent Report
Mr. Rubel reported:
•	next meeting is April 26th.  
•	new marketing committee has been formed.

Adjourn
It was moved by Mike Moore and seconded by Bob Thomas to adjourn the meeting at 8:39 pm.  Motion passed unanimously.

_________________________                       		 ___________________________________
Board President, Marty Braster                           		 Board Secretary, Lisa Swarts