February 8, 2021
The public hearings and regular meeting of the Board of Education of the Centerville Community School
District was held February 8, 2021 at 6:30 pm in the board room of the Administration Office, 634
North Main, Centerville.  Patrons that wished to attend virtually were given the option of logging into the
meeting.

Public Hearing – CHS Chiller Project

Call to order and roll call
President Marty Braster called the public hearing to order at 6:30 pm.  Roll call to determine quorum:
   Present:  Brooke Johnson, Kevin Wiskus, Mike Thomas, Bob Thomas, Mike Moore, Kris Shondel, Marty Braster
   Absent:  None
Also present were Superintendent Tom Rubel and Chief Financial Officer Lisa Swarts

Welcome Visitors
Marty Braster welcomed visitors.

Approve agenda
It was moved by Kevin Wiskus and seconded by Bob Thomas to approve the agenda as stated.  Motion passed unanimously.	

CHS Chiller Project 
Joseph Bannwarth from Farris Engineering presented information on the Chiller Project for Centerville High School.  Bids were opened on February 2nd with six complete bids.  

There was a question from a board member as to if there would be any supply chain issues.  Joseph responded that the unit would take eight to ten weeks but that deadline dates should be able to be maintained.

Public Comments on CHS Chiller Project
There were no public comments.

Adjourn
It was moved by Mike Thomas and seconded by Kevin Wiskus to adjourn to the Re-Roof Public Hearing at 6:35 pm.  Motion passed unanimously.

Public Hearing – CHS & Lakeview Re-roof Project

Call to order and roll call
President Marty Braster called the public hearing to order at 6:35 pm.  Roll call to determine quorum:
   Present:  Brooke Johnson, Kevin Wiskus, Mike Thomas, Bob Thomas, Mike Moore, Kris Shondel, Marty Braster
   Absent:  None
Also present were Superintendent Tom Rubel and Chief Financial Officer Lisa Swarts

Welcome Visitors
Marty Braster welcomed visitors.

Approve agenda
It was moved by Kris Shondel and seconded by Mike Thomas to approve the agenda as stated.  Motion passed unanimously.	

CHS & Lakeview Re-roof Project 
Rachelle Hines from FRK Architects presented information on the Centerville High School and Lakeview Re-Roof Project. Bids were opened on February 2nd with four complete bids.  This project is a result of storm damage and is being covered by insurance proceeds.  

Public Comments on CHS & Lakeview Re-roof Project
There were no public comments.

Adjourn
It was moved by Bob Thomas and seconded by Kevin Wiskus to adjourn to the regular meeting at 6:37 pm.  Motion passed unanimously.

Regular Board Meeting

Call to order and roll call
President Marty Braster called the regular meeting to order at 6:37 pm.  Roll call to determine quorum:
   Present:  Brooke Johnson, Kevin Wiskus, Mike Thomas, Bob Thomas, Mike Moore, Kris Shondel, Marty Braster
   Absent:  None
Also present were Superintendent Tom Rubel and Chief Financial Officer Lisa Swarts

Welcome Visitors
Marty Braster welcomed visitors.

Public Forum
There were no public comments.

Approve Agenda
It was recommended to take item “Review of 2021-2022 Calendar” off the agenda.  It was also recommended to add “Committee Report” after the “Superintendent Report.”

It was moved by Kevin Wiskus and seconded by Mike Thomas to approve the agenda as amended.  Motion passed unanimously.	

Approve Minutes of previous meetings
It was moved by Mike Thomas and seconded by Bob Thomas to approve the January 11th and January
25th minutes as stated.  Motion passed unanimously.

Old Business
There were no old business items.

New Business

Resolution Formally Approving and Adopting the Plans, Specifications, Form of Contract and Estimated Total Cost of the Centerville CHS Chiller Project
It was moved by Mike Thomas and seconded by Kevin Wiskus to adopt the “Resolution Adopting the Plans, Specifications, Form of Contract and Estimated Total Cost of the Centerville Community School District High School Chiller Project” as stated after meeting all public hearing requirements.  Roll call vote:
   Ayes:  Brooke Johnson, Kevin Wiskus, Mike Thomas, Bob Thomas, Mike Moore, Kris Shondel, Marty 
              Braster
   Nays:  None
Motion passed unanimously.

Resolution Awarding Bid on CHS Chiller Project
There was a discussion about the bidding process.  The engineer or architect makes the recommendation based on the lowest responsible bidder.  All bidders have equal opportunity during the bidding process and if there isn’t any proof of insufficiencies, there is no basis to throw out the low bid.

It was moved by Mike Thomas and seconded by Bob Thomas to adopt the presented “Resolution Making Award of Construction Contract” as stated, accepting the lowest responsive, responsible bid for the CHS Chiller Project from Brockway Mechanical & Roofing out of Burlington, Iowa for the amount of $232,182.  Roll call vote:
   Ayes:  Brooke Johnson, Kevin Wiskus, Mike Thomas, Bob Thomas, Mike Moore, Kris Shondel, Marty 
              Braster
   Nays:  None
Motion passed unanimously.

Resolution Formally Approving and Adopting the Plans, Specifications, Form of Contract and Estimated Total Cost of the Centerville CHS and Lakeview Re-roof Project
It was moved by Kevin Wiskus and seconded by Bob Thomas to adopt the “Resolution Adopting the Plans, Specifications, Form of Contract and Estimated Total Cost of the Centerville Community School District High School and Lakeview Re-Roof Project” as stated after meeting all public hearing requirements.  Roll call vote:
   Ayes:  Brooke Johnson, Kevin Wiskus, Mike Thomas, Bob Thomas, Mike Moore, Kris Shondel, Marty 
              Braster
   Nays:  None
Motion passed unanimously.

Resolution Awarding Bid on CHS and Lakeview Re-roof Project
It was moved by Mike Thomas and seconded by Bob Thomas to adopt the presented “Resolution Making Award of Construction Contract” as stated, accepting the lowest responsive, responsible bid for the Centerville High School and Lakeview Re-Roof Project from Hopkins Roofing out of Pella, Iowa for the base bid amount of $297,000 and unit prices as stated.  Roll call vote:
   Ayes:  Brooke Johnson, Kevin Wiskus, Mike Thomas, Bob Thomas, Mike Moore, Kris Shondel, Marty 
              Braster
   Nays:  None
Motion passed unanimously.

Second Reading of Board Policies 503.6, 503.8, and 503.8E1
It was moved by Mike Thomas and seconded by Bob Thomas to approve the 2nd reading of board policies 503.6, 503.8, and 503.8E1 as stated.  Motion passed unanimously.

Approve Personnel Business Procedures
Personnel items for consideration were presented as follows:

Employment/Contracts
1.  Tracie Valentine – One-year contract for Co-Prom Sponsor, replacing Tatum Marcussen for the 2020-2021 year only.
Sports Officials Contracts – as listed

It was moved by Brooke Johnson and seconded by Mike Thomas to approve all personnel items as presented.  Motion passed unanimously.

Superintendent Report
Items discussed were:
1. In collaboration with Appanoose County Public Health the district was able to do a round of vaccines on Friday the 5th for staff members.  Another round will hopefully be given on Friday the 12th.  
2. Weather continues to be an issue right now.  The district has been able to go to online/remote learning to keep from making up snow days at the end of the year.  Districts can do 5 in a row before having to have a snow day. 
3.  Bond issue activities and events – releasing brochures, upcoming community forums and open houses, distributing factual information so that the voter has the opportunity to make an informed decision.
4.  Plan is to bring draft 2021-2022 calendar to work session and then approve at March meeting.

Committee Report
Items discussed at the earlier finance committee were ESSER II funding, open enrollment, and high school project bond activities.

Financial Reports
It was moved by Bob Thomas and seconded by Kris Shondel to approve the prepaids, list of bills, pay per diem, additional list of bills and officials, and financial reports as presented.  Motion passed unanimously.

Adjourn
It was moved by Kevin Wiskus and seconded by Bob Thomas to adjourn the meeting at 7:33 pm.  Motion passed unanimously.

___________________________                       		 ___________________________________
Board President, Marty Braster                           		 Board Secretary, Lisa Swarts