December 14, 2020
The regular meeting of the Board of Education of the Centerville Community School District was held
January 11, 2021 at 6:30 pm in the board room of the Administration Office, 634 North Main,
Centerville.  Patrons that wished to attend virtually were given the option of logging into the meeting.

Regular Meeting

Call to order and roll call
President Marty Braster called the regular meeting to order at 6:31 pm.  Roll call to determine quorum:
   Present:  Brooke Johnson, Kevin Wiskus, Mike Thomas, Bob Thomas, Mike Thomas, Marty Braster
                  Kris Shondel entered the meeting at 6:41 pm.
   Absent:  Kris Shondel absent until 6:41 pm. 
Also present were Superintendent Tom Rubel and Chief Financial Officer Lisa Swarts

Welcome Visitors
Marty Braster welcomed visitors.

Public Forum
There were no public comments.

Approve Agenda
It was moved by Bob Thomas and seconded by Kevin Wiskus to approve the agenda as stated.  Motion
passed unanimously.

Approve Minutes of previous meetings
It was moved by Kevin Wiskus and seconded by Bob Thomas to approve the December 14th minutes as 
stated.  Motion passed unanimously.

Old Business
There were no old business items.

New Business

Approval of Easement with City of Centerville
An easement agreement with the City of Centerville for a sidewalk project by the High School was presented for approval.  The sidewalk project is being funded by a grant through the DOT.  
It was moved by Mike Thomas and seconded by Kevin Wiskus to approve the easement with the City of Centerville for the sidewalk project as presented.  

Bob Thomas asked the question that if there is to be a building project at the high school, would that sidewalk have to be torn up later?  The question was answered that a future building project would not affect this easement.  It was also stated that this easement would be a donation to the City by the District.

Motion passed unanimously.

Approve Howar Project Schematic Design & Design Development
Rachelle Hines with FRK Architects presented the Howar Project Schematic Design and Design Development.  The project features A/C Options, with office/entry renovations.  The plan is to split the work between two different summers.  Estimated costs are slightly higher than projected.  There was a brief discussion as to whether or not materials will be available for the project and how the district would handle delays.  The consensus is to move forward and bring back further project documents at the March board meeting for approval.
It was moved by Mike Thomas and seconded by Bob Thomas to approve the Howar Project Schematic Design & Design Development as presented.  Motion passed unanimously.

Approve Athletic Complex Schematic Design & Design Development
Rachelle Hines with FRK Architects presented the Athletic Complex Project Schematic Design and Design Development.  The project features a new track and field with an eight lane track, synthetic turf, ticket booth entry, and visitor bleachers.  The location of the long jump will also be moved.  There is a question as to whether or not to leave in a ticket booth.  It will be left in for now.  Estimated costs are slightly higher than projected.  There was a brief discussion about bleacher handrails that Rachelle will look into.  The plan is to come back to the March board meeting for approval of further construction documents.
It was moved by Bob Thomas and seconded by Mike Thomas to approve the Athletic Complex Project Schematic Design & Design Development as presented.  Motion passed unanimously.

Resolution Ordering an Election on the Issuance of $12,000,000 General Obligation School Bonds. Roll call vote.
A petition was filed by eligible electors of the school district numbering at least 25% of those voting at the last election of school officials.  The petition requests that an election be called on the issuance of bonds in an amount not to exceed $12,000,000, to provide funds to build, furnish, and equip an addition to and to remodel, repair, and improve its existing High School building site.  

It was moved by Mike Thomas and seconded by Kevin Wiskus to adopt the presented resolution as stated ordering a special election on the issuance of $12,000,000 General Obligation School Bonds on March 2, 2021 to provide funds to build, furnish and equip an addition to and to remodel, repair, and improve its existing High School Building site.  Roll call vote:
   Ayes:  Brooke Johnson, Kevin Wiskus, Mike Thomas, Bob Thomas, Mike Moore, Kris Shondel, Marty 
              Braster
   Nays:  None
Motion passed unanimously.

Approve Resolution Ordering Centerville High School and Lakeview Elementary Re-Roof Project, Setting Public Hearing, and Authorizing Posting Notice Seeking Competitive Bids. Roll call vote
It was moved by Mike Thomas and seconded by Bob Thomas to adopt the presented resolution as stated ordering the Re-Roof Project of Centerville High School and Lakeview Elementary, setting the public hearing date as February 8, 2021 6:30 pm, and authorizing of the notice to seek bids for said project.  Roll call vote:
   Ayes:  Brooke Johnson, Kevin Wiskus, Mike Thomas, Bob Thomas, Mike Moore, Kris Shondel, Marty 
              Braster
   Nays:  None
Motion passed unanimously.

Approve Resolution Ordering Centerville High School Chiller Project, Setting Public Hearing, and Authorizing Posting Notice Seeking Competitive Bids. Roll call vote
It was moved by Mike Thomas and seconded by Kevin Wiskus to adopt the presented resolution as stated ordering the Chiller Project of Centerville High School, setting the public hearing date as February 8, 2021 6:30 pm, and authorizing of the notice to seek bids for said project.  Roll call vote:
   Ayes:  Brooke Johnson, Kevin Wiskus, Mike Thomas, Bob Thomas, Mike Moore, Kris Shondel, Marty 
              Braster
   Nays:  None
Motion passed unanimously.

Approve At-Risk/Dropout Grant Application for 2021-2022
It was moved by Mike Thomas and seconded by Bob Thomas to approve submitting to the Department of Education the At-Risk/Dropout Grant application for 2021-22 for requested modified supplemental amount of $479,223.  Motion passed unanimously.

Review of District 5-year Financial Forecast
Lisa Swarts gave an overview of the district’s 5-year financial forecast.  This forecast is based on assumptions agreed upon from the finance committee.  Assumption items considered were: enrollment numbers, supplemental state aid projections, expenditure increases, and changes in certified staff.  With these assumptions, the district’s unspent authorized budget ratio and financial solvency ratio fall in line with the “Best” scenario category of recommendations from the Iowa Association of School Boards.  Lisa reported that this is a working document and will continue to be monitored and updated.

Approve Personnel Business Procedures
Personnel items for consideration were presented as follows:
Resignations
1. Stacy Moore – Resigning from Sp. Ed. Aide @ CHS effective December 31, 2020.
2. Larissa Havard – Resigning from 8th grade science teacher effective January 29, 2021 or when a suitable replacement is found.
Employment/Contracts
1. Janine Richmeier – Sp. Ed. Aide Specific at CHS, Level II, Step 3, $10.77/hour, 7.5 hours/day, new position, effective Jan. 5, 2021.
2. Ashley Ross - Sp. Ed. Aide Specific at CHS, Level II, Step 1, $10.17/hour, 7.5 hours/day, replacing Stacy Moore, effective Jan. 5, 2021.
3. Stephen Smith – Non-contracted part-time/temporary custodian, Level II, Step 1, $10.27/hour, 5 hours/day, replacing Erin Beeson, effective Jan. 11, 2021.
Sports Officials Contracts – as listed

It was moved by Bob Thomas and seconded by Mike Thomas to approve all personnel items as presented.  Motion passed unanimously.

Financial Reports
It was moved by Mike Thomas and seconded by Bob Thomas to approve the prepaids, list of bills, pay per diem, and financial reports as presented.  Motion passed unanimously.

Committee Report
Marty Braster reported on the topics from the finance committee meeting earlier in the evening.  Those items discussed were extension of the FFCRA leave, additional COVID funding coming to the district, upcoming facility projects, and the upcoming GO bond election.

Superintendent Report
Mr. Rubel continued talks about remote learning.  Middle school and high school students are still in the hybrid model.  He will be meeting with his administrators in the upcoming days to make a decision about returning face-to-face.  Once the decision is made, the district will let the community know.

Bob Thomas inquired as to why there was not a plan for the preschool project yet.  Mr. Rubel reported that there are still talks about programming.  That part of the Master Plan hasn’t been ignored, the decisions just haven’t been made yet.

Adjourn
It was moved by Bob Thomas and seconded by Mike Thomas to adjourn the meeting at 8:18 pm.  Motion passed unanimously.

___________________________                        ___________________________________
Board President, Marty Braster                                                Chief Financial Officer, Lisa Swarts