November 9, 2020
The Regular/Annual Board Meeting and the Organizational/Regular Meeting of the Board of Education
of the Centerville Community School District was held November 9, 2020 at 6:30 pm in the board
room of the Administration Office, 634 North Main, Centerville.  Patrons that wished to attend virtually 
were given the option of logging into the meeting.

2020-21 Board of Education – Regular/Annual Board Meeting

Call to order and roll call
President Marty Braster called the regular/annual board meeting to order at 6:30 pm.  Roll call to
determine quorum:
   Present:  Brooke Johnson, Kevin Wiskus, Mike Moore, Bob Thomas, Mike Thomas, Kris Shondel, Marty Braster
   Absent:  None
Also present were Superintendent Tom Rubel and Chief Financial Officer Lisa Swarts

Welcome Visitors
Marty Braster welcomed visitors.

Public Forum
There were no public comments.

Approve Agenda
It was moved by Mike Thomas and seconded by Brooke Johnson to approve the agenda.  Motion passed
unanimously.

Approve minutes of previous meetings
It was moved by Bob Thomas and seconded by Mike Thomas to approve the October 19th and October 26th minutes as stated.  Motion passed unanimously.

Annual Board Meeting

Receive and Approve Transportation Annual Report
It was moved by Mike Thomas and seconded by Bob Thomas to approve the FY20 Transportation Annual Report.  Motion passed unanimously.

Receive and Approve Local Education Agency’s Certified Annual Report (CAR)
It was moved by Bob Thomas and seconded by Kevin Wiskus to approve the FY20 Certified Annual Report.  Motion passed unanimously.

Receive and Approve Local Education Agency’s Special Education Supplement (SES)
It was moved by Kevin Wiskus and seconded by Mike Thomas to approve the FY20 Special Education Supplement.  Motion passed unanimously.

Adjourn to organizational/regular meeting
It was moved by Mike Thomas and seconded by Kris Shondel to adjourn to the organizational/regular meeting at 6:37 pm.  Motion passed unanimously.

2020-21 Board of Education – Organizational/Regular Board Meeting

Call to order and roll call
President Pro tem Marty Braster called the organizational/regular hearing to order at 6:39 pm.  Roll call to
determine quorum:
   Present:  Brooke Johnson, Kevin Wiskus, Mike Moore, Bob Thomas, Mike Thomas, Kris Shondel, Marty Braster
   Absent:  None
Also present were Superintendent Tom Rubel and Chief Financial Officer Lisa Swarts

Election of President and Vice-president and Nomination and Appointment of Board Secretary/Treasurer
Mike Thomas nominated Marty Braster as president.  After hearing no other nominations, nominations ceased.  Roll call vote for Marty Braster as president:
   Ayes: Brooke Johnson, Kevin Wiskus, Mike Moore, Bob Thomas, Mike Thomas, Kris Shondel, Marty Braster
   Nays:  None

Brooke Johnson nominated Kevin Wiskus as vice president.  After hearing no other nominations, nominations ceased.  Roll call vote for Kevin Wiskus as vice president:
   Ayes: Brooke Johnson, Kevin Wiskus, Mike Moore, Bob Thomas, Mike Thomas, Kris Shondel, Marty Braster
   Nays:  None

It was moved by Kevin Wiskus and seconded by Kris Shondel to nominate Lisa Swarts as Board Secretary/Treasurer.  Motion passed unanimously.

Administer oath of office to President, Vice-president and Board Secretary/Treasurer
Marty Braster administered oath of office to Lisa Swarts.  Lisa Swarts administered oath of office to both Marty Braster and Kevin Wiskus.

Welcome Visitors
Marty Braster welcomed visitors.

Public Forum
There were no public comments.

Approve Agenda
It was moved by Bob Thomas and seconded by Brooke Johnson to approve the agenda.  Motion passed
unanimously.

Old Business
There were no old business items.

New Business

Consideration of Sealed Bids opened and Reviewed by the Superintendent of Schools, Secretary of the Board, and the Financial Advisor
Matt Gillaspie from Piper Sandler was present for the meeting to review the sealed bond bids opened earlier in the day.  There were three bidders:
1. Robert W. Baird & Co., Inc. – Purchase Price 6,633,299.65 Net Interest Cost 2,049,164.86 True Interest Rate 2.079076%
2. Northland Securities, Inc. – Purchase Price 6,867,191.45 Net Interest Cost 2,089,958.48 True Interest Rate 2.096820%
1. D.A. Davidson & Co. – Purchase Price 6,771,278.55 Net Interest Cost 2,171,044.96 True Interest Rate 2.166381%
He reported that Robert W. Baird & Co., Inc. was the low bidder and reviewed the packet with the board.

Resolution Directing Sale of School Infrastructure Sales, Services and Use Tax Revenue Bonds
This is the time and place for the sale of School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2020.  The bids were previously received and opened by the Superintendent of Schools, Secretary of the Board, and the Financial Advisor at a meeting held at 1:00 P.M. on this date.  The following bid was determined by the Superintendent, Secretary of the Board, and Financial Advisor as the best bid received.
Director Kevin Wiskus introduced the following Resolution and moved its adoption.  Director Mike Thomas seconded the motion to adopt.  The roll was called and the vote was:	
AYES:	Brooke Johnson, Kevin Wiskus, Mike Moore, 	

	Bob Thomas, Mike Thomas, Kris Shondel, Marty Braster	
NAYS:	None	

	The President declared the Resolution adopted.
RESOLUTION DIRECTING THE SALE OF $6,505,000.00 school infrastructure sales, services and use tax revenue bondS, SERIES 2020
WHEREAS, bids have been received for the Bonds and evaluated; and the best bid was determined:
	NOW, THEREFORE, IT IS RESOLVED BY THE Board of Directors OF THE Centerville Community School District:
Section 1.  That the bid for the Bonds was determined by the Superintendent of Schools, Secretary of the Board, and the Financial Advisor to be the best and most favorable bid received.  Bonds are awarded, based on the following bid:
Bidder: Robert W. Baird & Co, Inc. of Milwaukee, WI
	Purchase Price:	$6,502,015.90
	Net Interest Cost:	$1,965,276.04
True Interest Cost:  2.07275%
Section 2.  That the form of contract for the sale of the Bonds is approved and the President and Secretary are authorized and directed to execute the contract for sale of the Bonds on behalf of the School District.
	Section 3.  That all acts of the Superintendent of Schools, Secretary of the Board, and Financial Advisor done in furtherance of the sale of the Bonds are ratified and approved.  
Section. 4.  The execution and delivery of the Representation Letter to DTC by the Issuer, in the form presented at this meeting with such changes, omissions, insertions, and revisions as the Secretary shall deem advisable is hereby authorized and execution of the Representation Letter by the Secretary shall be conclusive evidence of such approval.  The Representation Letter shall set forth certain matters with respect to, among other things, notices, consents, and approvals by Bondholders and payments on the Bonds.
PASSED AND APPROVED this 9th day of November, 2020.
Appoint Board Members to groups or committees
It was moved by Bob Thomas and seconded by Kevin Wiskus to approve the list of committee members as appointed:
County Conference Board - Brooke Johnson
Centerville Foundation Board of Directors – Bob Thomas and Mike Thomas
Negotiations Committee (includes Support Staff)- Marty Braster, Bob Thomas, and Kevin Wiskus
Administrative Salary Committee- All board members
School Improvement Committee – Mike Thomas and Kris Shondel
ADLM Empowerment Board – Marty Braster 
Finance Committee – Brooke Johnson, Marty Braster, and Kevin Wiskus
Facilities Committee- Bob Thomas, Mike Thomas, and Mike Moore
Motion carried unanimously.

Approve 1st reading of Board Policy 411.3
After discussion it was decided that there would be no need for the new policy.  The administration would make the necessary hires before board approval and would add a statement to the contracts for support staff that reads “Further, it is mutually understood that continued employment under the terms of this contract is subject to its approval by the Board of Directors.”  The list of hires would still be put before the board for final approval.

Approve 2nd Reading of Board Policy 704.2R1 and 704.2R2 
It was moved by Mike Thomas and seconded by Kevin Wiskus to approve the second reading of board policies 704.2R1 and 704.2R2 as presented.  Motion passed unanimously.

Approve Request for Allowable Growth & Supplemental Aid for Enrollment, Late Open Enrollment
It was moved by Bob Thomas and seconded by Mike Thomas to approve the request for allowable growth and supplemental aid for the amount of $143,792 for open enrolled out students on the Fall 2020 Certified Enrollment report that were not on the Fall 2019 Certified Enrollment count.  Motion passed unanimously.

Approve Letter of Completion, Final Documents, and Final Payment for Lakeview Renovation
It was moved by Mike Thomas and seconded by Kris Shondel to approve the letter of completion, final documents, and final payment for the Lakeview Renovation Project as presented.  Motion passed unanimously.

Approve Snow Bids
It was moved by Kevin Wiskus and seconded by Mike Thomas to approve the single bid from Cicco Construction for Snow Removal for the FY21 school year for the amount of $725.  Motion passed unanimously. 

Consideration of Roof Bids
Two bids were presented for approval:
DVD Properties & Services - $69,483.00
Brockway Mechanical Roofing - $81,100
It was moved by Mike Moore and seconded by Bob Thomas to approve the low roof bid from DVD Properties & Services for $69,483 as presented.  Motion passed unanimously.

Approve Personnel Business Procedures
Personnel items presented for approval were as follows:
Resignations
1. Jamie Lewellen – Resigning from Food Van Driver effective November 4, 2020.
1. Stacy Moore – Resigning from Sp. Ed. Aide Specific at Lakeview, effective November 13, 2020.

Transfers
1. Justice Opperman – Transfer from Preschool Sp. Ed. Aide Specific (4 days/week, Level II, Step 1, $10.47/hour) to Lakeview Sp. Ed. Aide Specific (5 days/week, Level II, Step 1, $10.47/hour, includes benefits), new position effective October 19, 2020. 

Lane Changes – as listed

Employment/Contracts
1. Tabitha Long – Sp. Ed. Aide Specific at CHS, Level II, Step. 3, $10.77/hour, 7.5 hours per day, new position effective November 2, 2020.

Sport Officials Contracts – as listed

It was moved by Mike Thomas and seconded by Brooke Johnson to approve all personnel items as presented.  Motion passed unanimously.

Financial Reports
It was moved by Bob Thomas and seconded by Mike Thomas to approve the bills, prepaids, pay per diem, and financial reports as presented.  Motion passed unanimously.

Marty Braster spoke about the Finance Committee Meeting earlier in the evening.  The focus was the five-year financial plan.  The model will be presented at the December 9th meeting.  He also asked that all board members come up with two names to be considered for the Future High School Committee.  

Superintendent Report
Tom Rubel spoke about Covid19 and how the district is continuing to monitor the rising numbers in the county.  He also spoke about continuing the process of looking at the district’s options for finding a new attorney.  Rachelle Hines from FRK Architects has been down to meet with staff to begin the process of moving forward with the work on future projects.

There was a brief discussion on who owns a road that the district has been using for busing.

Adjourn
It was moved by Kevin Wiskus and seconded by Mike Thomas to adjourn the meeting at 8:20 pm.  Motion passed unanimously.

____________________________________                        ___________________________________
Board President, Marty Braster                                              Chief Financial Officer, Lisa Swarts