September 28, 2020
The special meeting and work session of the Board of Education of the Centerville Community School
District was held September 28, 2020 at 6:30 pm in the board room of the Administration Office,
634 North Main, Centerville.  Patrons that wished to attend virtually were given the option of logging into
the meeting.

Special Board Meeting

Call to order and roll call
President Marty Braster called the special meeting to order at 6:31 pm.  Roll call to determine quorum:
   Present:  Marty Braster, Kris Shondel, Mike Moore, Mike Thomas, Bob Thomas, Kevin Wiskus, Brooke Johnson
   Absent:  None 
Also present were Superintendent Tom Rubel and Chief Financial Officer Lisa Swarts

Welcome Visitors
Marty Braster welcomed visitors.

Public Forum
There were no public comments.

Approve agenda	
It was moved by Mike Moore and seconded by Bob Thomas to approve the agenda.  Motion passed 
unanimously. 

New Business

Approve Engagement Letter with Ahlers & Cooney
It was moved by Mike Moore and seconded by Kevin Wiskus to approve the Engagement Letter with Ahlers & Cooney for bond and disclosure counsel services as presented.  Motion passed unanimously. 

Approve Resolution Fixing the Date for a Public Hearing on the Proposed Issuance of Approximately $10,000,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds
It was moved by Kevin Wiskus and seconded by Brooke Johnson to approve the resolution setting a date for a public hearing as follows:
RESOLUTION FIXING THE DATE FOR A PUBLIC HEARING ON THE PROPOSED ISSUANCE OF APPROXIMATELY $10,000,000 SCHOOL INFRASTRUCTURE SALES, SERVICES AND USE TAX REVENUE bondS
WHEREAS, the School District receives revenue from the State of Iowa Secure an Advanced Vision for Education Fund ("SAVE Revenue") pursuant to Iowa Code Section 423F.2; and
WHEREAS, pursuant to Iowa Code Chapter 423F and an election duly held in accordance therewith on March 3, 2020 approving a revenue purpose statement (the "Revenue Purpose Statement"), the Board of Directors is currently entitled to spend SAVE Revenue for school infrastructure purposes; and
WHEREAS, the Board of Directors is in need of funds for the following school infrastructure project(s): to build, furnish, and equip an addition to and to remodel, repair and improve its existing Preschool building and site; to remodel, repair, and improve its existing  Middle School building and site; to construct track and field site improvements at Lakeview Elementary; and, contingent upon voter approval of the issuance of general obligation bonds, to build, furnish, and equip an addition to and to remodel, repair and improve its existing High School building and site; including costs of issuance and a debt service reserve fund if required by the purchaser; and
WHEREAS, the Board of Directors has deemed it necessary and advisable that the District issue School Infrastructure Sales, Services and Use Tax Revenue Bonds, which may be issued in one or more series over multiple fiscal years pursuant to Iowa Code Section 423F.2 and 423E.5, in the approximate amount of $10,000,000 for the purpose of providing funds to build, furnish, and equip an addition to and to remodel, repair and improve its existing Preschool building and site; to remodel, repair, and improve its existing  Middle School building and site; to construct track and field site improvements at Lakeview Elementary; and, contingent upon voter approval of the issuance of general obligation bonds, to build, furnish, and equip an addition to and to remodel, repair and improve its existing High School building and site; including costs of issuance and a debt service reserve fund if required by the purchaser.  Any bond proceeds remaining after completion of this project will be used for other school infrastructure projects as authorized by the School District's Revenue Purpose Statement; and
WHEREAS, before said Bonds may be issued, it is necessary to comply with the provisions of Iowa Code Section 423F.4, and to publish a notice of the time and place of the public hearing on the proposal to issue such Bonds; and
WHEREAS, notice of the time and place of a public hearing must be published not less than ten nor more than twenty days before the public hearing in a newspaper having general circulation in the District:
NOW, THEREFORE, it is resolved:
1.	A public hearing will be held electronically via Zoom on October 19, 2020, at 6:30 P.M., on the proposal to issue approximately $10,000,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds, which may be issued in one or more series over multiple fiscal years pursuant to Iowa Code Section 423F.2 and 423E.5, for the purpose of providing funds to build, furnish, and equip an addition to and to remodel, repair and improve its existing Preschool building and site; to remodel, repair, and improve its existing Middle School building and site; to construct track and field site improvements at Lakeview Elementary; and, contingent upon voter approval of the issuance of general obligation bonds, to build, furnish, and equip an addition to and to remodel, repair and improve its existing High School building and site;  including costs of issuance and a debt service reserve fund if required by the purchaser.  Any bond proceeds remaining after completion of this project will be used for other school infrastructure projects as authorized by the School District's Revenue Purpose Statement.
2.	The Secretary is authorized and directed to publish notice of this public hearing in a newspaper having general circulation in the School District.  Such publication will be made not less than ten nor more than twenty days ahead of the hearing date, and be in substantially the following form:
NOTICE OF PUBLIC HEARING ON THE PROPOSED ISSUANCE OF APPROXIMATELY $10,000,000 SCHOOL INFRASTRUCTURE SALES, SERVICES AND USE TAX REVENUE BONDS
Notice is hereby given that the Board of Directors of the Centerville Community School District, in the County of Appanoose, State of Iowa, will hold a public hearing upon its proposed issuance of approximately $10,000,000 School Infrastructure Sales, Services and Use Tax Revenue Bonds, which may be issued in one or more series over multiple fiscal years, pursuant to Iowa Code Section 423F.2 and 423E.5, for the purpose of providing funds to build, furnish, and equip an addition to and to remodel, repair and improve its existing Preschool building and site; to remodel, repair, and improve its existing  Middle School building and site; to construct track and field site improvements at Lakeview Elementary; and, contingent upon voter approval of the issuance of general obligation bonds, to build, furnish, and equip an addition to and to remodel, repair and improve its existing High School building and site; including costs of issuance and a debt service reserve fund if required by the purchaser.  Any bond proceeds remaining after completion of this project will be used for other school infrastructure projects as authorized by the School District's Revenue Purpose Statement.
The hearing will be held electronically on October 19, 2020, at 6:30 P.M.
Roll Call Vote:
Ayes:  Brooke Johnson, Marty Braster, Kevin Wiskus, Bob Thomas, Mike Moore, Mike Thomas, Kris Shondel
Nays:  None

Approve Resolution Fixing the Date for a Public Hearing on the Proposed Use of SAVE Revenue for an Athletic Facility Infrastructure Project
It was moved by Brooke Johnson and seconded by Kevin Wiskus to approve the resolution setting a date for a public hearing as follows:
RESOLUTION FIXING THE DATE FOR A PUBLIC HEARING ON THE PROPOSED USE OF SAVE REVENUE FOR AN ATHLETIC FACILITY INFRASTRUCTURE PROJECT
WHEREAS, the School District receives revenue from the State of Iowa Secure an Advanced Vision for Education Fund ("SAVE Revenue") pursuant to Iowa Code Section 423F.2; and
WHEREAS, pursuant to Iowa Code Chapter 423F and an election duly held in accordance therewith on March 3, 2020, the Board of Directors is currently entitled to spend SAVE Revenue for school infrastructure purposes, including the construction of an athletic facility infrastructure project; and
WHEREAS, before SAVE Revenue may be used for the construction of an athletic facility infrastructure project that is not physically attached to a student attendance center, the Board of Directors must comply with the provisions of Iowa Code Section 423F.3(6A) by adopting a resolution setting forth the proposal for the athletic facility infrastructure project, and holding a public hearing on the proposed construction of the athletic facility; and
WHEREAS, the Board of Directors has determined that it is necessary and advisable for the District to use SAVE Revenue for the following athletic facility infrastructure project that is not physically attached to a student attendance center: constructing track and field site improvements at Lakeview Elementary; and
WHEREAS, the estimated cost of the construction of this athletic facility infrastructure project is $2,500,000; and
WHEREAS, notice of the time and place of a public hearing must be published not less than ten nor more than twenty days before the public hearing in a newspaper having general circulation in the District:
NOW, THEREFORE, it is resolved:
3.	A public hearing will be held electronically via Zoom on October 19, 2020, at 6:30 P.M., on the proposal to use SAVE Revenue for the following athletic facility infrastructure project: constructing track and field site improvements at Lakeview Elementary.  The current estimated cost of this athletic facility infrastructure project is $2,500,000.
4.	The Secretary is authorized and directed to publish notice of this public hearing in a newspaper having general circulation in the District.  Such publication will be made not less than ten nor more than twenty days ahead of the hearing date, and be in substantially the following form:
NOTICE OF PUBLIC HEARING ON THE PROPOSED USE OF SAVE REVENUE FOR AN ATHLETIC FACILITY INFRASTRUCTURE PROJECT
The Centerville Community School District, in the County of Appanoose, State of Iowa, will hold a public hearing upon its proposed use of revenue from the State of Iowa Secure an Advanced Vision for Education Fund for the purpose of the following athletic facility infrastructure project: constructing track and field site improvements at Lakeview Elementary.  The current estimated cost of this athletic facility infrastructure project is $2,500,000.
The hearing will be held electronically on October 19, 2020, at 6:30 P.M.
Roll Call Vote:
Ayes:  Brooke Johnson, Bob Thomas, Mike Moore, Marty Braster, Kris Shondel, Kevin Wiskus, Mike Thomas
Nays:  None

Approve FRK Architects + Engineers Contract Addendum
It was moved by Mike Moore and seconded by Bob Thomas to approve the FRK Architects + Engineers Contract Addendums as presented.  Motion passed unanimously.

Adjourn
It was moved by Bob Thomas and seconded by Brooke Johnson to adjourn the special board meeting at 6:49 pm.  Motion passed unanimously.

Work Session

Call to order and roll call
President Marty Braster called the work session to order at 6:50 pm.  Roll call to determine quorum:
   Present:  Mike Moore, Kris Shondel, Kevin Wiskus, Brooke Johnson, Mike Thomas, Bob Thomas, Marty Braster
   Absent:  None 
Also present were Superintendent Tom Rubel and Chief Financial Officer Lisa Swarts

Welcome Visitors
Marty Braster welcomed visitors.

Public Forum
There were no public comments.

Approve Agenda
It was moved by Kevin Wiskus and seconded by Mike Thomas to approve the agenda.  Motion passed unanimously.

Work Session

Presentation on High School Guidance and Career Planning
Luann Eakins and Matt Johnson both presented and spoke about the High School Guidance Program.  They spoke about their plans and processes to get students ready for their future outside of graduation.  Karen Swanson spoke about Career and Technical Education and the district’s partnership with Indian Hills Community College.

Principal Reports
All administrators updated the board on how the year has been going.  Their updates focused on the topics of student achievement, programs and culture, professional development, and families and community.

Board members spoke about concerns that the students weren’t getting enough work or the 540 hours in on the days they are not in school and that they might be struggling with the remote learning work.     

The administration reported that 540 hours is expected in person but is not expected when they are remote learning.  The administration is attempting to address any struggles that students and families are having.  Mekca Wallace-Spurgeon spoke about how she is working with teachers on remote learning professional development and how she is coaching them through this process.  She also shared screen recommendations.

Presentation on Hybrid Learning Plan
Tom Rubel reported out that the district is still doing what it can for mitigation of Covid19.  He has spoken with administrators, surveyed staff, met with the nurses, and spoke with health officials.  To stay the course, the district will continue with the Hybrid Learning Plan for Grades 6-12 until the end of October.  

Mike Thomas spoke about wanting students to return to classes full-time.  There was discussion among the group as to if students should be in class or if they should still continue social distancing with the Hybrid Learning Plan.  After discussion it was recommended to invite Appanoose County Public Health to report to the board at a future meeting.

Adjourn
It was moved by Mike Moore and seconded by Bob Thomas to adjourn the work session at 8:52 pm.  Motion passed unanimously.

____________________________________                        ___________________________________
Board President, Marty Braster                                                Chief Financial Officer, Lisa Swarts