August 24, 2020
The special meeting and work session of the Board of Education of the Centerville Community School
District was held August 24, 2020 at 6:30 pm in the board room of the Administration Office, 634 
North Main, Centerville.  Patrons that wished to attend virtually were given the option of logging into the 
Meeting.

Special Board Meeting

Call to order and roll call
President Marty Braster called the special meeting to order at 6:30 pm.  Roll call to determine quorum:
   Present:  Marty Braster, Bob Thomas, Mike Moore, Kevin Wiskus, Brooke Johnson, Kris Shondel, Mike Thomas
   Absent:  None
Also present were Superintendent Tom Rubel and Chief Financial Officer Lisa Swarts

Welcome Visitors
Marty Braster welcomed visitors.

Approve Agenda
It was moved by Bob Thomas and seconded by Kris Shondel to approve the agenda.  Motion passed
unanimously.

New Business

Approve Change Order No. 2 for the Lakeview Storm Sewer and Parking Lot Grading Project
Presented was change order #2 - $715.03 – Additional cost to use M mix concrete instead of C mix concrete on PCC patches to allow opening of street for traffic after 48 hours.

It was moved by Bob Thomas and seconded by Mike Thomas to approve Lakeview Storm Sewer and Parking Lot Grading Project Change order #2 as presented.  Motion passed unanimously.

Approve Final Quantity Adjustment for Lakeview Storm Sewer and Parking Lot Grading Project
Presented was Final Quantity Adjustment Summary resulting in a credit for $(17,513.45). 

It was moved by Bob Thomas and seconded by Mike Thomas to approve the Final Quantity Adjustment Summary for the Lakeview Storm Sewer and Parking Lot Grading Project for the credit of $(17,513.45) as presented.  Motion passed unanimously.

Approve Contractor’s Application for Payment No. 5 for Lakeview Storm Sewer and Parking Lot Grading Project
It was moved by Bob Thomas and seconded by Mike Thomas to approve Pay Application No. 5 for the Storm Sewer Project for the amount of $10,337.51.  Motion passed unanimously.

Approve Final Quantity Adjustment for Lakeview Water System Improvements Project
Presented was Final Quantity Adjustment Summary resulting in a credit for $(1,667.00). 

It was moved by Bob Thomas and seconded by Brooke Johnson to approve the Final Quantity Adjustment Summary for the Lakeview Water System Improvements Project for the credit of $(1,667.00) as presented.  Motion passed unanimously.

Approve Contractor’s Application for Payment No. 5 for the Lakeview Water System Improvements Project
It was moved by Bob Thomas and seconded by Mike Thomas to approve Pay Application No. 5 for the Lakeview Water System Improvements Project for the amount of $1,195.11.  Motion passed unanimously.

2nd Reading of Board Policies 401.14R1, 409.2, 409.2E1, 409.2E2, 501.10, 501.9E1, 601.2, 604.11, 907, 907.R1, and 106
Marty Braster included an explanation from IASB on board policy 401.14R1 and spoke about why they included the paragraph “Other Technology Issues” in the policy.  This paragraph involved employees using personal devices to contact students and parents.

After reading the explanation it was moved by Bob Thomas to add the paragraph “Other Technology Issues” back into board policy 401.14R1.  After discussion, the motion died for lack of a second.

It was moved by Mike Thomas and seconded by Mike Moore to approve the 2nd reading of board policies 401.14R1, 409.2, 409.2E1, 409.2E2, 501.10, 501.9E1, 601.2, 604.11, 907, 907.R1, and 106 as presented with no changes from the 1st reading.  Motion passed unanimously.

Approve Agreement with City of Centerville for School Resource Officer
It was moved by Mike Thomas and seconded by Bob Thomas to approve the annual 2020-21 agreement with the City of Centerville for School Resource Officer as presented.  Motion passed unanimously with Mike Moore abstaining.

Approve Personnel Business Procedures

Personnel items presented for approval were listed as follows:

Leave of Absence
1. Tatum Marcussen – Requesting leave of absence for one year from all duties, no compensation or benefits, no movements on the salary schedule. 
2. Patricia Breeding – Requesting to be excused from duties of Preschool Aide for the school year, hoping to return should certain circumstances allow.

Transfers
1. Lysa Houser, transferring from Cafeteria Cashier to Production Level II, Step 3, 5 hours per day, $10.87 per hour
2. Theresa Summers, transferring from Cafeteria PIC at Central to Production, 6.5 hours per day, adding insurance, $14.47 per hour
3. Rita Dyke, transferring from Preschool Classroom Aide to Preschool One on One Associate, Level II, Step 4, 7.25 hours per day.

Employments/Contracts
1. Cassandra Bair, One on One Associate, Preschool, Level II, Step 2, 7.25 hours per day, $10.47 per hour, 149 days, replacing Patricia Breeding.
2. Justice Opperman, One on One Associate, Preschool, Level II, Step 2, 7.25 hours per day, $10.47 per hour, 149 days, New position.
3. Jamie Bills, Cafeteria Production, Lakeview, Level I, Step 1, 4.5 hours per day, $9.97 per hour, replacing Tiffany Faris
4. Rossie Wendland, Cafeteria Lakeview Production – Level I, Step 1, 2 hours per day, $10.27 per hour, replacing Heather Heartley
Cafeteria Howar Server – Level I, Step 1, 2.75 hours per day, $9.97 per hour, replacing Heather Heartley
5. Jill Richmond, increase in hours for Lakeview Server, from 2.5 to 3.5 hours per day, $10.22 per hour
6. Tammy Clupny, increase in hours for High School Server, from 3 to 3.75 hours per day, $11.91 per hour
7. Katrina Susin, increase in hours for High School Server, from 2 to 2.75 hours per day, $10.97 per hour
8. Patty Hatfield, increase in hours for Production, from 5.5 to 6.5 hours per day, $11.77 per hour, replacing Peggy Sales
9. Elizabeth Budiselich, Long Term Sub for Tatum Marcussen, $120 for first 10 days and then   $185.44 for the 11th day moving forward if consecutive

It was moved by Mike Thomas and seconded by Kris Shondel to approve all personnel items as presented.  Motion passed unanimously.

Approval of Bills
It was moved by Mike Thomas and seconded by Bob Thomas to approve the bills as presented.  Motion passed unanimously.

Adjourn
It was moved by Kris Shondel and seconded by Brooke Johnson to adjourn the special meeting at 6:49 pm.  Motion passed unanimously.

Work Session

Call to order and roll call
President Marty Braster called the work session to order at 6:50 pm.  Roll call to determine quorum:
   Present:  Kris Shondel, Kevin Wiskus, Marty Braster, Brooke Johnson, Bob Thomas, Mike Thomas, Mike Moore
   Absent:  None
Also present were Superintendent Tom Rubel and Chief Financial Officer Lisa Swarts

Welcome Visitors
Marty Braster welcomed visitors.

Approve Agenda
It was recommended to move Item C “Principal Reports on First Day of School” to the top of the agenda.  
It was moved by Mike Thomas and seconded by Brooke Johnson to approve the agenda

Principal Reports on First Day of School
Principals from all buildings as well as the Athletic Director and Transportation Director gave reports on 
how the first day of school went.  It was a consensus from all that reported that everyone was happy that 
school was back in session and things were running smoothly due to the planning and procedures that 
have been put in place.  There were a few kinks that are being addressed such as drop-off and pick-up but
that everything else was moving along very well.  

Marty Braster thanked the staff, coaches, police department, and rotary club for their help on the first day.

Master Facility Plan
The Finance Committee had recommended in an earlier meeting to continue moving forward with the
Master Facility Plan because the district’s needs still haven’t changed and to move forward with a
potential bond meeting in March.  

The Board continued their discussion with new estimates from Rachelle Hines with FRK Architects that 
included inflation numbers and some new estimates for different High School Gym options.  

The work session discussion centered on reviewing the community and staff survey, reviewing notes from
the board on previous discussions and meetings, and coming to a consensus of priorities.

After much discussion it was a consensus of the board that the district should move forward with the High
School New Addition versus Renovation.  Other priorities are the Athletic Complex due to not being able
to use the track at this point and Howar and Preschool HVAC and Safety and Security issues.  

Some items have been addressed at the Preschool and those items will need to be communicated to 
Rachelle Hines to make adjustments.  Final tweaks from the high school will need to be made to the plan 
to fit within the Budget.

More work and future board agenda items will be coming for honing in on the details of the projects.

Master Facility Plan - Finances	
The latest documents from Matt Gillespie were provided.  The documents provided showed that the 
District should be able to have 20 million in funds available while still being able to budget for 
transportation, technology, and annual maintenance needs. Additional documents will be provided in the
future with more discussion on future tax rates.

Adjourn
It was moved by Bob Thomas and seconded by Mike Thomas to adjourn the work session at 8:15 pm.  Motion passed unanimously.

____________________________________                        ___________________________________
Board President, Marty Braster                                                Chief Financial Officer, Lisa Swarts