December 9, 2019
The regular/annual & organizational/regular meeting of the Board of Education of the Centerville Community School District was held December 9, 2019 at 6:30 pm in the board room of the Administration Office, 634 North Main, Centerville.

2019-20 Board of Education – Regular Meeting

Call to order and roll call
President Marty Braster called the meeting to order at 6:30 pm.  Roll call to determine quorum:
   Present:  Brooke Johnson, Kevin Wiskus, Marty Braster, Mike Moore, Bob Thomas, Kris Shondel,
                  Mike Thomas
   Absent:  None
Also present were Superintendent Tom Rubel and Chief Financial Officer Lisa Swarts

Welcome Visitors
Marty Braster welcomed visitors.

Public Forum
There were no comments from the public. 

Approve Agenda
It was moved by Kevin Wiskus and seconded by Mike Moore to approve the agenda.  Motion carried
unanimously.

Approve Minutes of previous meetings
It was moved by Mike Thomas and seconded by Brooke Johnson to approve the November 18th minutes as stated.  Motion carried unanimously.

Old Business
There was no old business. 

New Business

Sister School Agreement with China – Andy Hotek
Andy Hotek gave a presentation about his recent trip to China to visit the district’s Sister School. He spoke about the arrival of twelve students to Centerville on January 28-31 and also discussed upcoming activities and events.

Master Facility Plan (Public Presentation) – Rachelle Hines
It was discussed that the next step for the Master Facility Plan is for the board to take the existing plan to community members.  A meeting is scheduled for January 20th at Lakeview for members of the community to attend to listen to the plan and presentation from FRK Architect’s representative Rachelle Hines.  The administration asked that each board member come up with two names to invite to the presentation and the administration will add some names to the list as well for a good cross section of the community. 

Approve Early Graduates for 2019-20
It was moved by Mike Thomas and seconded by Brooke Johnson to approve the list of 2019-20 early graduates as presented pending meeting all graduation requirements.  Motion carried unanimously.

Approve 2nd Reading of Board Policy 503.7-R1
It was moved by Mike Moore and seconded by Kevin Wiskus to approve the second reading of board policy 503.7 with changes as recommended.  Motion passed unanimously.

Approve Certified Staff Early Retirement Applicants
The list of Certified Staff early retirement applicants was submitted for approval.  Applicants that applied and were accepted by the administration for the $50,000 early retirement incentive effective the 2019-20 school year were as follows:
1.	Janice Bolger
2.	Paula Brinegar
3.	Rhonda Caylor
4.	Jim Deprizio
5.	Merry Dudley
6.	Linda Harlan
7.	Carol Heffron
8.	Kathy Heitmeyer
9.	Faith Kaster
10.	Diane Mueller
11.	Kim Walker
It was moved by Bob Thomas and seconded by Kris Shondel to approve the list of early retirees for the $50,000 early retirement incentive for the 2019-20 school year as submitted.  Motion passed unanimously.

Approve Lakeview Renovation & Addition Project Change Orders from RDG Planning & Design
This item was tabled until the next meeting.

Approve Request for Allowable Growth & Supplemental Aid for Enrollment, Late Open Enrollment
It was moved by Brooke Johnson and seconded by Kevin Wiskus to approve the request for allowable growth and supplemental aid for the amount of $130,678 for open enrolled out students on the Fall 2019 Certified Enrollment report that were not on the Fall 2018 Certified Enrollment count.  Motion carried unanimously.

Electronic Board Agenda/Packet Discussion
There was more discussion about the possibility for electronic agendas and board packets.  After a brief discussion, it was decided that all board members would get a paper and an electronic copy for board meetings.  At this time, one board member would need a device for the electronic copy at board meetings and the rest would use their personal devices.
 
Approve Personnel Business Procedures
The following personnel items were presented for approval as follows:

Resignations
Haley Gottman – Resigning from Sp. Ed. Aide Specific position at Lakeview Elementary effective Dec. 6, 2019.
Tyler Baze – Resigning from Cross Country Coach effective immediately.

Transfers-None

Employment/Contracts 
Kelly Murphy – Contract adjustment to increase days from 4 per week to 5 per week, adding insurance benefit, effective Dec. 2, 2019.
Tony Endress – rescinding his resignation for Assistand Baseball Coach.
Krystal Thomas – Associate, Central, Level II Step 3, $10.77/hour, 7.25 hours per day, effective 1/7/20, new position
Gabriel Harbour – Associate, Central, Level II Step 1, $10.17/hour, 7.25 hours per day, effective 12/11/20, new position

Volunteer Agreements-None

Sports Officials Contracts-as listed

It was moved by Brooke Johnson and seconded by Mike Thomas to approve all personnel business stated as presented.  Motion carried unanimously.

A contract for Mekca Wallace-Spurgin was also presented for approval.  Her contract was presented as Director of Technology/Integrationist, 12-month contract, $85,000 annually, pro-rated for 2019-20 to 130 days, $42,175.90.

Mike Moore had a question about the paragraph in her contract that stated the amount paid for use of her personal car for travel completed within the district in the transaction of official school business.  He questioned if the district had found out anything regarding his previous inquiries about liability of employees using their personal vehicles during the work day.  Lisa Swarts reported that she did contact the insurance agent and read what the agent had said about the district’s liability.  Mr. Moore stated that maybe the district should seek legal counsel on the district’s current transportation policies. 

It was moved by Brooke Johnson and seconded by Kevin Wiskus to approve the contract for Mekca Wallace-Spurgin as presented.  Motion carried 6-1, with Mike Moore opposing.  

Financial Reports
It was moved by Mike Thomas and seconded by Kevin Wiskus to approve the bills, financial reports, and pay per diem as presented.  Motion carried unanimously.

Tom Rubel reminded the board that there would be no December work session.  He also reported on upcoming legislation dates and the district’s process for summer maintenance.

Marty Braster thanked the members that were able to attend the IASB Convention.  He also reported and provided a handout of comparisons of property tax rates and tax levy amounts for Centerville as well as eight other districts closest to Centerville in enrollment and percentage of eligible free and reduced for a comparison.

Adjourn
It was moved by Mike Thomas and seconded by Kris Shondel to adjourn the meeting at 7:48 pm.  Motion passed unanimously.

____________________________________                        ___________________________________
Board President, Marty Braster                                              Chief Financial Officer, Lisa Swarts