October 21, 2019
The work session meeting of the Board of Education of the Centerville Community School District was held October 21, 2019 at 5:00 pm in the board room of the Administration Office, 634 North Main, Centerville.

Call to order and roll call
President Marty Braster called the public meeting to order at 5:00 pm.  Roll call to determine quorum was taken as follows:
     Present: Marty Braster, Brooke Johnson, Bob Thomas, Mike Thomas, Angela Ocker
     Absent: Larry Heffron, Travis Yeomans
Also present were Superintendent Tom Rubel and Chief Financial Officer Lisa Swarts.  

Welcome Visitors
Mr. Braster welcomed visitors.

Approve Agenda
The only change to the agenda was the order of presenters.  Rachelle Hines and Matt Gillespie switched times to present.  It was moved by Bob Thomas and seconded by Brooke Johnson to approve the agenda as amended.  Motion carried unanimously.  

Work Session

Gary Sinclair – Forecast5
Gary Sinclair presented on the finances of the district for fiscal year 2019.  He reported that in order for planning for the future, you have to look at the previous year.  Unspent balance projections show a decline due to increased expenditures and a decrease in miscellaneous income revenues.  His recommendations for unspent balance to stay level are to code all expenditures that are allowable to the PPEL/SAVE fund instead of general fund, including leases and equipment, examine Medicaid and make sure all funds are being collected, and watch closely the projections for tuition paid out to other districts, and reduce expenditures for supplies.  

With the passing of the Instructional Support Levy, an increase in state aid, and following the suggested recommendations, the district’s unspent balance should be able to stay level.

The board took a quick break from 5:45 pm and continued at 5:58 pm.

Rachelle Hines – FRK Architects
Rachelle Hines with FRK Architects presented on the Master Facility Plan.  She discussed different options for upgrades to the facilities.  She presented two different options for the high school.  Option 1 was an existing building renovation, with estimated costs being $14.5 million.  Option 2 was a new addition and renovations option, with estimated costs being $13.3 million.

Brooke Johnson left the meeting at 6:26 pm and returned at 6:29 pm.

Estimates for other building renovations were also discussed.  The estimates of priorities within the buildings were as follows:
   Howar Middle School - $2.9 million
   Preschool - $2.5 million
   Track & Field Improvements - $1.9 million

Marty Braster spoke about the fact that these estimates are just a phase that the board is in now.  The board will seek a lot of community input in the future.

Mike Moore from the audience raised the question as to whether or not projections in student enrollment were considered for these plans.  Will there be room for expansion in case the district saw growth?

Matt Gillespie – Piper Jaffrey
Matt Gillespie from Piper Jaffrey presented how the district would fund any new building improvements and additions.  He reported on the different scenarios for bonding and also discussed new election procedures.   

Bob Thomas left the meeting at 7:43 pm and returned at 7:45 pm.  

Early Retirement Policy 
There was more discussion on the early retirement policy.  The management fund is healthy at this time and Mr. Rubel asked the board to consider raising the amount from previous years.  It would be good for the timeline to have things resolved before winter break.  It will be good for budgeting and for the hiring process.  It was reiterated that this policy is in place to do what is best for the district financially.

Adjourn
It was moved by Brooke Johnson and seconded by Angela Ocker to adjourn the meeting at 7:55 pm.  Motion passed unanimously.