March 11, 2019 
The public hearing on using Flexibility Accounts and regular meeting of the Board of Education of the Centerville Community School District was held March 11, 2019 at 6:30 P.M. in the board room of the Administration Office, 634 North Main, Centerville. 
Public Hearing 
Call to Order and Roll Call President Marty Braster called the regular meeting to order at 6:30 P.M. Roll call to determine quorum was taken as follows: 
Present: Travis Yeomans, Marty Braster, Larry Heffron, Brooke Johnson, Angela Ocker, 
and Mike Thomas. Absent: Bob Thomas (entered meeting at 6:33 P.M.). Also present were Superintendent Tom Rubel and Board Secretary Linda Henderson. 
Welcome Visitors 1. Public Forum Marty Braster welcomed visitors. 
Approve Agenda It was moved by Travis Yeomans and seconded by Angela Ocker to approve the agenda as stated. Motion carried unanimously. 
New Business Public Input on using Flexibility Account-Home School Assistance Program and Flexibility Account- Professional Development (Model Core Curriculum) for Professional Staff Development in June 2019 Science Model 4 Training Bob Thomas entered meeting at 6:33 P.M. Linda Henderson explained that at the end of the 2018 fiscal year, there was carryover monies in Home School Assistance Program and Model Core Curriculum. Per Iowa Code HF 565, the board approved at the September 13, 2018 board meeting to move the balances to a flexibility account: Flexibility Account-Home School Assistance program $6,106.90 and Flexibility Account Professional Development (Model Core Curriculum) $4,382.27. We would like to use the total $10,489.17 amount for Science Module 4 training in June 2019. 
There were no objections from visitors on using the total amount of $10,489.17 from Flexibility Accounts as stated for Science Module 4 training in June 2019. 
Adjourn It was moved by Travis Yeomans and seconded by Bob Thomas to adjourn at 6:34 P.M. Motion carried unanimously. 
Regular Meeting 
Call to Order and Roll Call President Marty Braster called the regular meeting to order at 6:34 P.M. Roll call to determine quorum was taken as follows: 
Present: Marty Braster, Larry Heffron, Brooke Johnson, Angela Ocker, Bob Thomas, Mike 
Thomas, and Travis Yeomans. Absent: none. Also present were Superintendent Tom Rubel and Board Secretary Linda Henderson. 
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Welcome Visitors 2. Public Forum Marty Braster welcomed visitors. 
Approve Agenda Linda Henderson stated there was a typo on the agenda VI. F “Review Proposed 2020-21 Budget and set Date and Time for Public Hearing” as 2020-21 should be 2019-2020. The corrected agenda was posted at the Administration Bldg. It was moved by Larry Heffron and seconded by Travis Yeomans to approve the agenda as corrected. Motion carried unanimously. 
Approve Minutes of previous meetings It was moved by Larry Heffron and seconded by Angela Ocker to approve minutes of February 25 as stated. Motion carried unanimously. 
Old Business – There was no old business. New Business Hall Engineering Presentation at Lakeview Bill Buss, Hall Engineering, presented on three proposed projects at Lakeview: storm sewer system, water improvement, and parking lot. Estimated costs, including design fees, are as follows. 
Storm Sewer System – 10 year guarantee $ 229,545 Storm Sewer Systems – 25 year guarantee $ 243,639 
Water Improvement including fire hydrants $ 124,930 Paving Sidewalk $ 24,150 Parking Lots Asphalt $ 634,350 
Concrete $ 641,219 using local contractors Total estimated cost with concrete $1,033,938 
Larry Heffron stated the Facilities Committee had reviewed these costs and recommend completing the drain and fire hydrants this summer. Nancy Buss stated it would be at least two months to get the necessary information compiled before a bid letting. Nancy indicated the agreement between Hall Engineering and Centerville CSD is being reviewed with the school’s attorney. The board consensus was if the contract is ready by March 25, then to approve the Hall Engineering contract in a special board meeting on March 25. 
Approve E-Rate Funding and Contract beginning 2019-20 It was moved by Travis Yeomans and seconded by Bob Thomas to approve E-Rate 470 bid from Southern Iowa Technologies at $8,400 for cabling and labor at High School, Howar, and Lakeview. The school district would pay 20% of the cost or $1,680.00 in the 2019-20 school year. Motion carried unanimously. 
Approve Bid for LED Lights – HS Gym and Howar old Gym Two bids were received for LED lights for the High School gymnasium and the Howar Middle School old gymnasium. Tim Kaster indicated Alliant Energy has extended the rebate to March 31, 2019, and if approved the district would see cost savings in nine months. Tim recommended the low bid from BEK. BEK H.S. Gym $9,825.70 est. rebate $5,250.00 = $4,575.70 Howar old Gym $7,580.00 est. rebate $4,025.00 = $3,555.00 
$17,405.70 total cost without rebate Superior H.S. Gym $16,318.80 est. rebate $4,200.00 = $12,118.80 Cable & Data Howar old Gym $ 9,949.25 est. rebate $2,625.00 = $7,324.25 
$26,268.05 total cost without rebate 
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It was moved by Brooke Johnson and seconded by Mike Thomas to approve the low bid from BEK for LED lights: 
H.S. Gym $9,825.70 est. rebate $5,250.00 = $4,575.70 Howar old Gym $7,580.00 est. rebate $4,025.00 = $3,555.00 
$17,405.70 total cost without rebate Motion carried unanimously. 
Approve per Iowa Code the Resolution on spending Flexibility Account Home School Assistance Program and Flexibility Account-Professional Development (Model Core Curriculum) for Professional Staff Development in June 2019 Science Module 4 Training. Roll Call. It was moved by Larry Heffron and seconded by Mike Thomas to approve per Iowa Code the Resolution on spending Flexibility Account Home School Assistance Program $6,106.90 and Flexibility Account-Professional Development (Model Core Curriculum) $4,382.27 from FY18 for professional staff development in June 2019 Science Module 4 training. Roll call vote: Ayes: Larry Heffron, Brooke Johnson, Angela Ocker, Bob Thomas, Mike Thomas, Travis Yeomans, 
and Marty Braster. Nays: none. Motion carried unanimously. 
Approve 2019-20 Teacher Leadership Positions It was moved by Larry Heffron and seconded by Travis Yeomans to approve the list of 2019-20 Teacher Leadership recommended positions as stated. Motion carried unanimously. 
Review proposed 2019-20 Budget and set Date and Time for Public Hearing Mr. Rubel stated the Finance Committee reviewed today the proposed 2019-20 budget with Gary Sinclair, Forecast Analytics. The total tax rate is recommended at $18.73. Copies of the FY20 budget webinar was handed to board members. 
It was moved by Angela Ocker and seconded by Bob Thomas to approve setting date and time for public on the 2019-20 budget for April 8 at 6:30 P.M. Motion carried unanimously. 
Approve Contract with Hall Engineering for Project at Lakeview -This item was tabled. 
Approve Contract Agreement to Purchase Property Mr. Rubel stated the property is located at 114 W. Cottage Street, Centerville and would be used for extra parking space at Lakeview. The total asking cost is $25,000 from Rodney Dean Joiner, its Trustee. If the board approves purchasing the property, $10,000 of earnest money would need to be paid to Anders Law Office Trust Account. The remaining balance of $15,000 would be due and paid to the seller in full at the time of closing. Prior to closing, the seller agrees to demolish the residence and garage located on the property and to remove all materials. Mr. Rubel stated the contract agreement was reviewed with Attorney Rick Engel. 
It was moved by Larry Heffron and seconded by Travis Yeomans to approve the contract agreement to purchase property located at 114 W. Cottage Street as stated at a total cost of $25,000 from Rodney Dean Joiner, its Trustee. In addition, to pay $10,000 of earnest money to Anders Law Office Trust Account. Motion carried unanimously. 
Approve Christner Contracting Request for Change Order #10 per State Fire Marshal and RDG Planning & Design Change Orders #2 The Facility Committee reviewed the Request for Change Orders and approved the change orders listed in RDG Planning & Design Change Order #2; however, felt the entire board needed to review the 
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Christner Contracting Request for Change Order #10 in the amount of $54,153.45 per requirements of the State Fire Marshal for fire dampers, fire/smoke dampers, doors, door holders, etc. 
Board members discussed this change order request. Travis Yeomans stated this change order request should have been included in the specifications prior to going out to bid. Larry Heffron stated the State Fire Marshal made these requirements. The State Fire Marshal’s office indicated the local Fire Marshal could only approve certain areas of the specifications. Mr. Rubel stated he would contact Michelle at RDG Planning & Design of the board’s concerns. 
It was moved by Travis Yeomans and second by Bob Thomas to not approve Christner Contracting Request for Change Order #10, request RDG Planning & Design pay one-half of the cost and waive their mark-up fee. Motion carried unanimously. 
It was moved by Larry Heffron and seconded by Bob Thomas to approve RDG Planning & Design Change Order #2 for a total cost of $10,012.32. Request for Change Order #5 Add VFD’s–install and wire VFD’s, wire way and starters $8,735.00 Request for Change Order #7 Gym Storm Drains -Deduct for omitting storm piping $(560.00) Request for Change Order #8 Lettering Changes in West Gallery $1,343.32 Request for Change Order #9 Wall Angle Clips-welding 24-wall angle clips $ 494.00 Motion carried unanimously. 
Approve Personnel Business Procedures 1. Resignations 
Dianne Fatka – retiring as Pk-1 Principal after eight years, effective June 30 and requesting payment for unused sick, flex, flex bank, and vacation days; 
Patricia Conger – retiring as Cafeteria Worker after eight years, effective end of the 2018-19 school year and requesting payment for unused sick, flex, and flex bank days; and 
Holly Hutton – retiring as Director of Food Service after 23 years, effective end of the 2018-19 contract year and requesting payment for unused sick, flex, and flex bank days. In addition, the board would like to thank each employee for their years of service to the school district with a letter of commendation and a lifetime activity pass. Motion carried unanimously. 
It was moved by Larry Heffron and seconded by Bob Thomas to approve: 
2. Transfers - There were no transfers. 3. Employment/Contracts 
Sarah Zintz – Assistance H.S. Softball Coach, step 3, salary $2,470.78, effective May 6, replacing Erin Shaefffer; and 
Change hourly pay from $8.00 per hour to $12.00 per hour for Concession Stand Manager in Support Staff Handbook under Summer Athletic Workers 5 Volunteers – Bill Knight – Trap Shooting 6. Sports Official Contracts – as stated. Motion carried unanimously. 
Financial Reports. It was moved by Larry Heffron and seconded by Brooke Johnson to approve the invoices and payroll per diem as stated. Motion carried unanimously. 
Adjourn. It was moved by Travis Yeomans and seconded by Brooke Johnson to adjourn at 7:45 P.M. Motion carried unanimously. 
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