January 14, 2019

The 2019-2020 calendar public hearing and regular meeting of the Board of Education of the Centerville Community School District was held January 14, 2019 at 6:30 P.M. in the board room of the Administration Office, 634 North Main, Centerville.   

Public Hearing
Call to Order and Roll Call
President Marty Braster called the public hearing to order at 6:30 P.M.  Roll call to determine quorum was taken as follows:
Present:	Marty Braster, Larry Heffron, Brooke Johnson, Angela Ocker, Bob Thomas, Mike Thomas, and Travis Yeomans.
Absent:	none.
Also present were Superintendent Tom Rubel and Board Secretary Linda Henderson.  

Welcome Visitors
1.	Public Forum
Marty Braster welcomed visitors.

Approve Agenda
It was moved by Travis Yeomans and seconded by Brooke Johnson to approve the agenda as stated.  Motion carried unanimously.  

Public Input on 2019-2020 Calendar
There were no objections from the public on the 2019-2020 calendar.  Brooke Johnson indicated the calendar indicates a one-hour early dismissal on November 19 within the detailed information; however, this is not listed below concerning the “1 Hour Early Dismissal” and needs to be added.

Adjourn to Regular Board Meeting
It was moved by Larry Heffron and seconded by Brooke Johnson to adjourn at 6:37 P.M. to the regular board meeting.  Motion carried unanimously.

Regular Meeting

Call to Order and Roll Call
President Marty Braster called the regular meeting to order at 6:37 P.M.  Roll call to determine quorum was taken as follows:
Present:	Larry Heffron, Brooke Johnson, Angela Ocker (left at 7:40 P.M.), Bob Thomas, Mike Thomas, Travis Yeomans, and Marty Braster.
Absent:	none.
Also present were Superintendent Tom Rubel and Board Secretary Linda Henderson.  

Welcome Visitors
2.	Public Forum
Marty Braster welcomed visitors.

Bob Thomas asked Tom Rubel to comment about the audits around the state of Iowa.  Mr. Rubel stated this becomes a snowball effect when disgruntled citizens are suspicious concerning the financials of their district.  This should cause school districts to always make sure all expenditures are made with good judgement and within the parameters of the law.  Being transparent in all of the district’s financial matters is very important.

Approve Agenda
It was moved by Bob Thomas and seconded by Angela Ocker to approve the agenda as stated.  Motion carried unanimously.  

Approve Minutes of previous meetings
It was moved by Mike Thomas and seconded by Travis Yeomans to approve minutes of December 10 as stated.  Motion carried unanimously.

Old Business – There was no old business.
New Business
Iowa School Performance Profile Information
Rhonda Raskie presented on the state’s student achievement process.  Iowa and other states developed systems of school accountability and support in response to the federal Every Student Succeeds Act (ESSA), the K-12 education law replacing No Child Left Behind (NCLB).    Under ESSA states must:
•	Develop plans for accountability and support
•	Set achievement goals for all students to reach
•	Identify schools for support and improvement every three years
•	Publish school report cards with data and information
Centerville CSD has two buildings:  Howar Middle School and Lakeview School that will receive support in the funding and professional development in the areas of disabilities and social/economic status.

Approve 2019-2020 School Calendar
It was moved by Mike Thomas and seconded by Brooke Johnson to approve the 2019-2020 calendar with adding November 19 in the“1 Hour Early Dismissal” as detailed above.  Motion carried unanimously.

Approve At-Risk/Dropout Grant Application for 2019-2020
It was moved by Larry Heffron and seconded by Travis Yeomans to approve submitting to Department of Education the At-Risk/Dropout Grant application for 2019-20 for modified supplemental amount of $466,745.00.  Motion carried unanimously.

Approve 2017-18 Audit
It was moved by Mike Thomas and seconded by Larry Heffron to approve the 2017-18 audit from Anderson Larkin as stated.  Motion carried unanimously.  Mr. Braster requested the administration to look into the comments on segregation of duties for the next fiscal year.

Approve Change Order #6 for Lakeview Renovation & Addition Project
It was moved by Travis Yeomans and seconded by Bob Thomas to approve the RDG change order #6 – Labor and material to provide smoke detection in west gallery corridor per PR #04 at a cost of $1,921.10 for Lakeview Renovation & Addition Project.  Motion carried unanimously.

Discuss and Approve TeamMates/Mentor Approval Process
Dianne Fatka and Karen Swanson reported on TeamMates/Mentor approval process.  Since TeamMates process is more extensive, it was recommended to accept their background checks.  Mr. Rubel stated the district would continue doing background checks on any other volunteer in the school district.

It was moved by Brooke Johnson and seconded by Angela Ocker to approve using TeamMates background check process.  Motion carried unanimously.  Angela Ocker left the meeting at 7:40 P.M.
Approve Abatement Activity for Lakeview Renovation & Addition Project
Mr. Kaster stated we need to advertise for bids to remove the asbestos at Lakeview cafeteria, hallways, and cafeteria for the Lakeview Renovation & Addition Project.  It is recommended to approve abatement activity to advertise the project to the public with final bidding being reviewed/approved at the February 11 board meeting.

It was moved by Larry Heffron and seconded by Bob Thomas to approve the abatement activity to advertise the project to the public for Lakeview Renovation & Addition Project.  Motion carried unanimously.

Approve Personnel Business Procedures
It was moved by Larry Heffron and seconded by Travis Yeomans to approve:
1.	Resignations
Robyn Miller – Administration Office Secretary effective January 18, 2019.
2.	Transfers – There were no transfers.
3.	Employment/Contracts
Tino Terrones – Varsity Boys’ Soccer Coach, $7.25 per hour for a total wage $5,591.93, 45 days, effective March 9, replacing Tino Terrones.
Cameron Oehler – contract adjustment for website work of $2,000 prorated to $1,167.00 for seven months beginning December 1-June 30, 2019.
Haley Gottman – Lakeview Special Education Aide Specific, Level II, step 1, $9.67 per hour, effective January 15, replacing DeAnn Leach.
5	Volunteers
Brad Grothe – TeamMates Volunteer
Robert Houser – TeamMates Volunteer
6.	Sports Official Contracts – as stated.
Motion carried unanimously.

It was moved by Travis Yeomans and seconded by Larry Heffron to approve the $30,000 early retirement request from Linda Henderson retiring as Business Manager/Board Secretary effective July 31, 2019.  Also thanking Linda for 47 years of service to the district.  Motion carried unanimously.

Financial Reports.
It was moved by Larry Heffron and seconded by Travis Yeomans to approve the invoices as stated.  Motion carried unanimously.

Close Session:  Per Iowa Code 21.5 1(i) “To evaluate the professional competency of an individual whose…performance…is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.”  Roll Call.
It was moved by Brooke Johnson and seconded by Larry Heffron to go into close session:  Per Iowa Code 21.5 1(i) “To evaluate the professional competency of an individual whose…performance…is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.  Roll call:
Ayes:	Brooke Johnson, Bob Thomas, Mike Thomas, Travis Yeomans, Marty Braster, and Larry Heffron.
Nays:	none.
Motion carried unanimously.  Board moved into closed session at 8:00 P.M. and moved back into open session at 8:35 P.M.

Adjourn.
It was moved by Larry Heffron and seconded by Travis Yeomans to adjourn at 8:35 P.M.  Motion carried unanimously.